Events.com’s invitation tool allows you to invite attendees on a more personal level using a unique invitation link (different from your public event link). This feature is ideal for inviting VIPs, sponsors, staff members, and more.
Note: If this feature is unavailable in your account, please contact us at help@events.com.
You can customize various parameters for each invitation, such as offering a special discount or restricting redemption to specific invitees based on their name.
How to send invitations
- Log In to your Events.com account.
- Select the event for which you want to send invitations.
- Go to PROMOTIONS in the left navigation and select Invitations.
- Name your invitation for your reference.
- Click the Settings (gear) icon to open the Advanced Settings where you can:
- Set Valid Dates for the invitation.
- Choose the registration/ticket type(s) the invitation applies to.
- Offer an optional discount to invitees.
- Set Uses Per Invite (how many registrations each invitee can redeem).
Note: Uses Per Invite cannot be edited for previously sent invitations. To adjust, re-upload the contact list through Add Invitees to resend the invite (with the updated uses) or send a new invitation.
- Customize your invitation message; add images, hyperlinks, or personal touches.
- Images should have a max size of 460px for best results.
- Upload your invitee list with the following steps:
- Download our provided template (available in two formats)
- Fill out the template and save.
- Click BROWSE to locate your saved file, then click UPLOAD.
- A confirmation message will appear once the upload is successful.
- Click SEND to send your invitations.
Tracking & Managing Invitations
- To see how many invitations have been redeemed, go to PROMOTIONS > Invitations, where totals are displayed.
- You can also choose to restrict invitations, which locks in the invitee’s name on the registration form.
Need to invite more people later? Check out How do I add new invitees to an existing invitation?